Ospra – Industrial documentation platform

Ospra increases plant performance and utilization rate.Ospra helps your company get ready for the Machinery Regulation (EU) 2023/1230.Ospra normalizes and cleans up data and documentation.

Ospra collects all technical documentation on one secure platform – cleaned up, structured and linked to the right asset.

Ospra increases plant performance and utilization rate.

Ospra helps your company get ready for the Machinery Regulation (EU) 2023/1230.

Ospra normalizes and cleans up data and documentation.

What Ospra does

We do the work. We collect your documentation from binders, shared drives, old emails and supplier portals, remove duplicates, and link each drawing, manual and spare parts list to its machine and component. If something is missing, we help you collect it.

Your technicians look up any machine by tag number and find what they need in seconds. When a component is replaced, a photo of its nameplate keeps the documentation up to date.

How to get onboard

1. Book an initial meeting

25 minutes

Your facility, your deadlines, your requirements and your goals. We assess the value of Ospra in your business, provide a budget price and timeline.

Book a meeting

Illustration of documents and a magnifying glass

2. Facility assessment

1 to 2 hours, online or on site

A detailed review of your facility. The duration depends on its size and complexity.

Illustration of files being uploaded to Ospra

3. Data processing and setup

Handled by Ospra

Ospra processes your documentation, collects missing data and configures your personalized Ospra platform

Illustration of the Ospra platform launching

4. Go live and introduction

Online or on site

Your Ospra platform goes live, including an introduction for your team.

Pricing

User licence from

€11

Up to €60 per user per month. Paid annually.

Platform licence from

€250

Per year, depending on facility size.

Initial onboarding on quote

Depends on facility size, complexity and data quality. Ospra customers report full return on their investment in less than 12 months, on average.

Contact

What our customers say

"When I have a problem with an application, I go to Ospra.

When I need an electrical drawing, I go to Ospra.

I don't waste time looking anywhere else."

"I consider Ospra as an investment in both operational optimization and our preventive maintenance, especially because the solution also enhances employee skills and efficiency."

Cases

Two people reviewing CE technical documentation and the Ospra platform at a filling line

Ready for the Machinery Regulation (EU) 2023/1230

For years, the filling plant had been rebuilt and automated, with equipment from more than 20 suppliers. When management asked if the plant was ready for the Machinery Regulation in January 2027, the technical manager couldn't give a straight answer. Manuals were spread across binders, shared drives and old emails. Some weren't in the local language. Most modifications were known only by two experienced engineers.

The customer handed everything to Ospra, including boxes of paper manuals. We linked every document to its machine and tag number, reviewed, and given a Certificate of Documentation Level. Gaps were listed machine by machine, and every modification is now logged with its safety assessment.

Today the technical manager knows exactly what is missing and which suppliers to call. Operators find the right instructions by entering a tag number on any device.

Two technicians at a compressor, one looking up the equipment in the Ospra platform on a tablet

One clean source of truth

The cold storage company had grown site by site over 15 years, and each of its warehouses kept documentation its own way. The same compressor had three different names. Part numbers in the ERP system didn't match the suppliers' lists, and many drawings showed equipment replaced years ago. Before every service job, the planners spent hours cross-checking and still didn't fully trust what they found.

Ospra collected everything from every site: shared drives, emails, paper archives and supplier portals. Duplicates were removed, names and item numbers aligned, and every drawing and part list linked to the right machine and tag number. Old versions were archived, not lost, and clean maintenance lists went straight back into the ERP system.

Today all sites share one structure. The planners trust the data, technicians can work at any site, and new employees find answers without asking.

Night-shift technician checking his phone at a brewery filling line

When the line stops, every minute counts

At 2 a.m., the filling line at the brewery stopped. The night-shift technician knew the line well, but not this fault. The manual was in a binder in the office, not in the local language, and written for an older version of the machine. The one colleague who knew the answer was asleep. Forty minutes later the line was still down, and it wasn't the first time that month.

Since the brewery moved its documentation to Ospra, the technician simply enters the machine's tag number on a phone, tablet or laptop. The documentation for exactly that machine appears, with fault descriptions, drawings, troubleshooting steps and notes from experienced colleagues.

Faults are now diagnosed in minutes, not hours. Downtime is reduced, and the night shift no longer depends on a phone call. The know-how of the most experienced technicians stays with the company, even when they retire.

Three engineers checking a seal against a drawing at an industrial gas plant

The right part, the first time

The new seal arrived, and it was the wrong one. Again. At the industrial gas plant, the part list was outdated, the item number had changed, and the drawing didn't show which version was actually installed. Each mistake meant days of waiting, extra freight and another useless part on the shelf.

Ospra linked every spare part to its drawing, item number, material requirements and the exact machine and tag number. Design changes are now recorded and shared with the supplier, and correct part numbers go straight into the ERP system.

Today the technicians find the right part on the drawing in seconds and order it right the first time.

About Ospra

Ospra is built on professionalism and hands-on industry experience. Our roots are in project management, installation and commissioning in the beverage, industrial gas and refrigeration industries. We know the plants, the machines and the everyday challenges from the inside.

We believe that social sustainability is the link between good governance and environmental responsibility. That is how we turn ESG from a vision into everyday practice.

Our approach is simple. We make complex technical knowledge clear and easy to understand. That improves safety, motivation and work processes at every level of the organisation, from management to the people solving the day-to-day challenges on the floor.

By combining practical experience with new technology and sharp business insight, we deliver solutions that make a visible difference. The results show in efficiency, in job satisfaction and on our partners' bottom line.

We believe in long-term partnerships where innovation and responsibility go hand in hand. Our mission is to deliver real improvements that strengthen businesses and make a positive difference for the people who drive them forward.

Ospra increases plant performance and utilization rate.Ospra helps your company get ready for the Machinery Regulation (EU) 2023/1230.Ospra normalizes and cleans up data and documentation.

What Ospra does